CONSTITUTIONAL UPDATES

 

 

To pass the following resolution approving and adopting the revised constitution of Chilton Foliat Village Hall Charity.

 

It is resolved that the new draft constitution, incorporating a change to the objects clause and changes to the administrative provisions, submitted to the Charity Commission on 31 March 2026 and approved by them on 4 August 2026, be hereby approved and adopted in place of the existing governing document dated 18 September 1986 and revised on 10 October 2000.

 

The changes are summarised below but a full copy of the revised constitution has been posted on the Village Hall website and may also be obtained from the Secretary to the Village Hall (emai: vh_secretary@chiltonfoliat.com)

 

1. Consolidate into one document the orginal scheme dated 18 September 1986 and the amending scheme dated 10 October 2000

 

2. Make two main changes which reflect changing local or social realitiesIn the objects clause (new para 3) the proviso ‘without distinction of political, religious or other opinions’ has been extended to include within the proviso ‘gender, sexual orientation, age, disability, nationality, race or’The external bodies who can put forward individuals to be appointed as their representatives on the management committee ( para 6 of October 2000 scheme) has been revised to exclude those who no longer exist or in the process of demise (Youth club, Parent and Toddler Group, local Women’s Institute), rename the Parochial Church Council to its new local name the ‘Whitton Team’ (para 7 (6) of new constitution) and include the local Parish Council. A facility to include a representative member from future local organisations is included (para 7(7) of new constitution.

 

3. Restrict the legal position of ‘trustees’ to those who are elected at the Annual General Meeting, reflecting that those on the Committee of Management who are representing local bodies or are co-opted and are therefore not acting in a personal capacity should not take on the legal consequences of trusteeship.I

 

4. Introduce a ‘powers’ clause to give clearer definition to what trustees can do.

 

5. Make provision for the holding of Extraordinary General Meetings if requested by local residents (as defined) (Para 9 (5) and (6).

 

6.Permit the Charity to hold a lottery (subject to applicable law).

 

7. Clarify and modernise the wording of the various administrative provisions, making minor changes